About Advanced Data Solutions
From a three-person startup in 1999 to Florida's premier document imaging company — our story is one of relentless commitment to quality, security, and client satisfaction.
Founded on a Mission to Modernize Records Management
In 1999, Advanced Data Solutions, Inc. (ADS) was founded in the Tampa Bay area with a clear and ambitious mission: making document digitization accessible and affordable for organizations of all sizes. What started as a small operation with just three dedicated employees has grown into one of the most trusted names in document imaging across the entire state of Florida.
From the very beginning, our founders recognized that thousands of Florida businesses, government agencies, law firms, and healthcare providers were drowning in paper. Filing cabinets consumed valuable office space, retrieving documents wasted hours of staff time, and the risk of losing irreplaceable records to fire, flood, or simple misplacement was ever-present. ADS was created to solve those problems — efficiently and affordably.
Over more than two decades, we have converted millions upon millions of documents into searchable digital assets. We have processed everything from a single box of patient charts to warehouses filled with decades of municipal records. Every project, regardless of size, receives the same meticulous attention to detail and quality assurance that has defined ADS since day one.
12,000 Sq Ft Secure Production Center
Our state-of-the-art, 12,000 square foot production facility in Oldsmar, Florida is purpose-built for high-volume document imaging. Located conveniently in the Tampa Bay metropolitan area, our facility features dedicated zones for document preparation, high-speed scanning, quality assurance, and secure storage.
Security is paramount at ADS. Our facility is equipped with controlled access, surveillance systems, and environmental controls to protect your sensitive records throughout the entire conversion process. Every employee undergoes thorough background screening, and we maintain strict chain-of-custody protocols from the moment your documents arrive until they are returned or securely destroyed.
Unlike many competitors who outsource or subcontract portions of large projects, every single page that comes through our doors is processed entirely in-house by our trained staff. Your records never leave our secure environment — period. This 100% in-house approach gives our clients complete confidence that their confidential information remains protected at all times.
Three-Shift Operation for Maximum Throughput
Our facility runs three full production shifts, enabling us to process over 100 tons of paper annually while maintaining the fastest turnaround times in the industry.
High-Speed Scanning
Our fleet of production-grade Kodak scanners processes thousands of pages per hour, handling everything from fragile historical documents to thick medical charts with equal precision.
Three Production Shifts
By operating three shifts, we dramatically reduce turnaround times. Projects that might take weeks at other facilities can often be completed in days at ADS, without sacrificing quality.
Scalable Capacity
Whether you need 500 pages scanned or 5 million, our three-shift model allows us to scale capacity on demand. We can ramp up production to meet even the most aggressive project deadlines.
Dedicated QA Team
Every scanned image passes through our quality assurance process. Our QA team verifies image clarity, proper indexing, accurate OCR text recognition, and correct file naming before delivery.
Making Document Digitization Accessible and Affordable
At Advanced Data Solutions, our mission has never wavered: we believe every organization — regardless of size or budget — deserves access to professional document digitization services. We have built our entire business model around delivering exceptional quality at surprisingly affordable prices, often measured in pennies per page.
We understand that for many organizations, particularly smaller government agencies, medical practices, and law firms, the perceived cost of document scanning has been a barrier to going digital. That is precisely why ADS focuses on efficiency-driven pricing that removes those barriers. By investing in the latest scanning technology, optimizing our production workflows, and maintaining our three-shift operation, we keep costs low and pass those savings directly to our clients.
Our team of dedicated professionals brings decades of combined experience in document imaging, records management, and information technology. We do not just scan documents — we partner with our clients to develop customized solutions that integrate seamlessly with their existing workflows and document management systems.
What Sets ADS Apart
- 100% in-house processing — your records never leave our secure facility
- Three production shifts for the fastest turnaround times in Florida
- Florida State Contract holder (#973-561-10-1) for government projects
- W/MBE Certified woman and minority-owned business enterprise
- Premier Kodak Document Imaging partner with top-tier equipment
- Pricing at pennies per page — genuinely affordable for any budget
- Dedicated project managers for every engagement
- Free consultations and no-obligation quotes
Trusted Credentials You Can Count On
Our certifications and partnerships reflect our commitment to the highest standards of quality, security, and professionalism in the document imaging industry.
Florida State Contract
ADS holds Florida State Contract #973-561-10-1, enabling state agencies, cities, counties, and other government entities to procure our document imaging services through an established, pre-approved contract vehicle. This eliminates lengthy procurement processes and ensures competitive, pre-negotiated pricing.
W/MBE Certification
As a certified Woman and Minority-Owned Business Enterprise (W/MBE), ADS helps government agencies and private companies meet their diversity procurement goals. Our certification is verified and current, providing our clients with documentation to support their diversity spending requirements.
Kodak Premier Partner
ADS is a Premier Kodak Document Imaging partner, giving us access to the most advanced scanning technology, manufacturer support, and training. Our Kodak production scanners are maintained to factory specifications, ensuring consistent, high-quality output on every project we undertake.
Tampa Bay Location
Strategically located in Oldsmar, Florida, our facility serves the entire Tampa Bay metropolitan area and beyond. Our central Florida location enables convenient pickup and delivery services across the state, from Jacksonville to Miami and everywhere in between.